Event Assistant

EVENT ASSISTANT

ABOUT US
The Saugatuck Center for the Arts (SCA) is a non-profit arts and cultural organization serving West Michigan’s lakeshore community. We offer year-round live performances, classes and workshops for adults and children, outreach programs, festivals, exhibitions, a Farmer’s Market, and professional theatre in the summer. The SCA is also a rental facility for weddings, receptions, meetings, and more.

OVERVIEW
The SCA is currently recruiting Event Assistants for Spring/Summer/Fall 2019. We are looking for someone who feels comfortable working with guests of the SCA, caterers, bartenders, volunteers, wedding planners, and others within our facility. You play a key role in offering the highest levels of customer service to patrons at the SCA as an Event Assistant.
The SCA is seeking 4-5 additional Event Assistants for 2019.

JOB DESCRIPTION
The creative, organized, and welcoming person in this hourly position is the “face of the SCA” at events, executing evening and weekend programs at the Art Center including classes, films, lectures, performances, and rental events. This person supervises volunteers, bar staff, and technical staff for events and rentals.

As the front line of the SCA, the Event Assistant must maintain the image of the SCA to customers, visitors, and/or any incoming communication in the area. The Event Assistant is the “face of the SCA” in terms of attitude, competency, knowledge, and appearance.

Duties and responsibilities include, but are not limited to:
Working with the Education/Exhibition Manager, Performance Manager, Rental Coordinator, Hospitality Manager, and Operations Manager to execute requirements for performance/event contracts including:

  • Setting-up & tearing-down for classes, films, gallery talks, lectures, and more
  • Preparing hospitality requests for Artist / Lecturer / Instructor
  • Setting up dressing rooms
  • Managing bar and merchandise sales
  • Collecting money during a performance/event
  • Cleaning up the night of the event
  • Opening/Closing/Securing the facility before and after each event
  • Working with the Rental Coordinator to execute rental events including weddings, receptions, and special events year-round (heavy emphasis May – September).

GENERAL DUTIES

  • Assist at performances and special events as needed
  • Wash on-site laundry as needed
  • Maintain facility cleanliness before, during, and after events
  • Organize kitchen, recyclables, and returnables
  • Be knowledgeable about the SCA website, Facebook page, and the Saugatuck area
  • Lift materials of up to 40 pounds on occasion
  • Work with the public (guests), performers, vendors, volunteers, and other SCA staff

REQUIREMENTS

  • Must possess exemplary interpersonal skills, and be able to interact with staff, board, volunteers, guests, instructors and performers in a professional manner.
  • Prior supervisory experience
  • Experience working with volunteers desired
  • Money handling and retail experience utilizing cash registers desired
  • Excellent interpersonal and customer service skills
  • Strong organizational skills
  • Ability to work well with others and be a team player
  • Ability to follow written and verbal direction
  • Must be comfortable being in the building alone
  • Must be 18 or older to apply

REPORTS TO: Event Assistants reports to the Hospitality Coordinator, Mary Ihle. EA’s are responsible for supervising volunteers, bar staff, and overseeing caterers at SCA events. Peers are other Event Assistants.

COMMITMENT: This person fulfills a seasonal, 10-20 hour/week position at the Saugatuck Center for the Arts. Employees must be able to work days, evenings, and weekends. This job is performed throughout the entire SCA property.

COMPENSATION: Negotiable

TO APPLY: Send resume and cover letter to Hospitality Coordinator Mary Ihle at [email protected]

DEADLINE: Submissions will be accepted until March 30th

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